One platform for your management: fleet maintenance, digital PMI inspections, driver pre-use defects, workshop jobs, stock and procurement, telematics, tachograph and driver compliance — all connected.
From a single mobile repairer working from a van to multi-site dealer groups and major fleet operations, VAPTA scales around the way your business works. Vans, HGVs, trailers, plant, rail, public-sector fleets, aviation and motorsport can all be managed through the same connected platform.
Fleet, service, defects and compliance for light commercial vehicles.
PMI, workshop, driver, parts and fleet compliance for heavy vehicle operators.
Dedicated trailer inspections, maintenance schedules, defects and asset histories.
Inspection and maintenance workflows for plant and specialist assets.
Vehicle, plant and workshop management for rail-support and infrastructure operations.
Structured fleet, inspection and workshop records for public-sector operations.
Supporting workshops and fleets operating in and around airport environments.
Workshop, parts, asset and operational management for specialist racing teams.
VAPTA is equally at home with an independent mobile repairer, a growing commercial workshop, a national fleet operation or a dealer-based workshop network. Start with the modules you need today and expand the same system as your operation grows.
Dealer network
KEEPING DRIVERS AND FLEETS SAFE WITH PRE USE INSPECTION REPORTS
Driver Daily Defect Walk Around Checks made easy. Our fully integrated, customisable vehicle walkaround pre-use check app is accredited by DVSA — designed to streamline your driver pre-use reports. Record defects against vehicles and personnel electronically with the ability to submit multiple photos if required.
ENSURING O LICENCE COMPLIANCE WITH OUR DVSA ACCREDITED SOFTWARE
Whether managing a small or large operation, our Fleet Management Software is DVSA accredited and modular — giving you full control over your compliance, maintenance, and scheduling. See your fleet live in real time with less than 1 second accuracy.
COMPLIANT INSTANT DIGITAL REPORTING
Empowering Digitisation with instant PMI reporting, photo uploads, and digital signatures. Keeping inspections efficient and paperless. Fully approved by DVSA. Perform periodic management inspections for HGV, LGV, Trailer, PCV, LOLER and PUWER.
END-TO-END WORKSHOP MANAGEMENT FOR EFFICIENCY & COMPLIANCE
Complete Workshop Management from job scheduling and parts control to invoicing and accounting — with direct integrations to Sage, Xero, QuickBooks, and more.
Use VAPTA as a complete connected platform or deploy the modules that fit your operation today. Windows, Android and Apple users can access the cloud platform through modern browsers.
Vehicle records, maintenance schedules, compliance, VOR control, live operational data and cost visibility.
Jobs, technicians, digital job cards, labour, parts, quotes, approvals, invoices and KPI reporting.
Tamper-resistant records, due dates, inspection evidence, driver defects and audit-ready documentation.
Custom inspection sheets for HGV, LGV, trailer, PCV, plant, LOLER, PUWER and more.
Daily pre-use checks, photos, incident evidence, geo-stamping, QR checkpoints and defect close-out.
Barcode stock, purchase orders, supplier pricing, stock transfers, traceability, van stock and integrations.
Live maps, trip history, geofences, driver behaviour, CAN data, camera systems and security tools.
Automated .ddd downloads, infringement analysis, working-time visibility and scheduled compliance workflows.
Driving licence checks, risk scoring, notifications and entitlement monitoring for work-related drivers.
From daily driver pre-use checks and audited PMI inspections through to workshop repair, parts usage and invoicing, VAPTA keeps the data connected. Mine the same information for management insight on fleet use, behaviour, availability, driver scoring and parts consumption.
Access your fleet information in Real Time. Vehicle telematics, driver reporting, workshop, parts and procurement, inspections and VOR control can all feed the same connected VAPTA platform.
See due dates, history, defects, services and operational exceptions against the vehicle record.
Create jobs, schedule technicians, capture work, use parts and invoice from the same job record.
Submit digital reports instantly with photos, signatures, reminders and a clear repair trail.
Track parts inflows and outflows, supplier orders, OE references, stock levels and vehicle/job usage.
Bring tracking, remote downloads, cameras and driver behaviour into fleet visibility.
Monitor licence eligibility and risk alongside wider fleet and driver information.
VAPTA is designed to sit at the centre of your commercial vehicle operation, connecting with industry suppliers, fleet platforms and established systems where integrations are available.
VAPTA supports commercial vehicle operators and workshops with digital processes designed around recognised industry compliance standards and training.
“The VAPTA system is an easy-to-use, one-stop shop for all fleet management needs. The software is tailored to our requirements and works perfectly on both mobile and PC.”
“Vapta made the transition from paper to digital seamless. The software is intuitive, and their support has been excellent.”
“Since going digital with Vapta in 2021, our team has stored over 10,000 documents securely. Custom PMI and defect sheets keep us compliant and make daily management effortless.”
“VAPTA has transformed our service sheet and stock control process. It’s streamlined, efficient, and intuitive.”
Book a consultation and we’ll map VAPTA around your fleet, workshop, compliance and parts processes.
