One platform for your management: fleet maintenance, digital PMI inspections, driver pre-use defects, workshop jobs, stock and procurement, telematics, tachograph and driver compliance — all connected.
From a single mobile repairer working from a van to multi-site dealer groups and major fleet operations, VAPTA scales around the way your business works. Vans, HGVs, trailers, plant, rail, public-sector fleets, aviation and motorsport can all be managed through the same connected platform.
Fleet, service, defects and compliance for light commercial vehicles.
PMI, workshop, driver, parts and fleet compliance for heavy vehicle operators.
Dedicated trailer inspections, maintenance schedules, defects and asset histories.
Inspection and maintenance workflows for plant and specialist assets.
Vehicle, plant and workshop management for rail-support and infrastructure operations.
Structured fleet, inspection and workshop records for public-sector operations.
Supporting workshops and fleets operating in and around airport environments.
Workshop, parts, asset and operational management for specialist racing teams.
VAPTA is equally at home with an independent mobile repairer, a growing commercial workshop, a national fleet operation or a dealer-based workshop network. Start with the modules you need today and expand the same system as your operation grows.
Dealer network
KEEPING DRIVERS AND FLEETS SAFE WITH PRE USE INSPECTION REPORTS
Driver Daily Walkaround Checks made easy. Our fully integrated, customisable vehicle walkaround pre-use check app is accredited by DVSA — designed to streamline your driver pre-use reports. Record defects against vehicles and personnel electronically with the ability to submit multiple photos if required.
ENSURING O LICENCE COMPLIANCE WITH OUR DVSA ACCREDITED SOFTWARE
Whether managing a small or large operation, our Fleet Management Software is DVSA accredited and modular — giving you full control over your compliance, maintenance, and scheduling. See your fleet live in real time with less than 1 second accuracy.
COMPLIANT INSTANT DIGITAL REPORTING
Empowering Digitisation with instant PMI reporting, photo uploads, and digital signatures. Keeping inspections efficient and paperless. Fully approved by DVSA. Perform periodic management inspections for HGV, LGV, Trailer, PCV, LOLER and PUWER.
END-TO-END WORKSHOP MANAGEMENT FOR EFFICIENCY & COMPLIANCE
Complete Workshop Management from job scheduling and parts control to invoicing and accounting — with direct integrations to Sage, Xero, QuickBooks, and more.
BARCODED STOCK CONTROL BUILT FOR COMMERCIAL VEHICLE PARTS
Where VAPTA began — the first barcoded stock control system built for the industry. Scan parts in and out, allocate them to vehicles and jobs, set reorder levels and raise supplier orders. Track stock value, usage and spend per vehicle across every store and site.
Built by people with real, on-the-ground industry experience. Learn more about our team →
Use VAPTA as a complete connected platform or deploy the modules that fit your operation today. Windows, Android and Apple users can access the cloud platform through modern browsers.
Vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, live operational data and cost visibility.
Jobs, technicians, digital job cards, labour, parts, tyres, wheel re-torques, quotes, approvals, invoices and KPI reporting.
Tamper-resistant records, due dates, inspection evidence, driver defects, Earned Recognition KPIs and audit-ready documentation.
Custom inspection sheets for HGV, LGV, trailer, PCV, plant, LOLER, PUWER and more.
Daily pre-use checks, photos, incident evidence, geo-stamping, QR checkpoints and defect close-out.
Barcode stock, purchase orders, supplier pricing, stock transfers, traceability, van stock and integrations.
Live maps, trip history, geofences, driver behaviour, CAN data, camera systems and security tools.
Automated .ddd downloads, infringement analysis, working-time visibility and scheduled compliance workflows.
Driving licence checks, risk scoring, notifications and entitlement monitoring for work-related drivers.
Tread depths, pressures, tyre age and fitment history by wheel position, with tyre cost reporting.
Roadside incident reports, repair jobs, costs and insurance claim references.
From daily driver pre-use checks and audited PMI inspections through to workshop repair, parts usage and invoicing, VAPTA keeps the data connected. Mine the same information for management insight on fleet use, behaviour, availability, driver scoring and parts consumption.
Access your fleet information in Real Time. Vehicle telematics, driver reporting, workshop, parts and procurement, inspections and VOR control can all feed the same connected VAPTA platform.
See due dates, history, defects, services and operational exceptions against the vehicle record.
Explore →Create jobs, schedule technicians, capture work, use parts and invoice from the same job record.
Explore →Submit digital reports instantly with photos, signatures, reminders and a clear repair trail.
Explore →Track parts inflows and outflows, supplier orders, OE references, stock levels and vehicle/job usage.
Explore →Bring tracking, remote downloads, cameras and driver behaviour into fleet visibility.
Explore →Monitor licence eligibility and risk alongside wider fleet and driver information.
Explore →VAPTA is designed to sit at the centre of your commercial vehicle operation, connecting with industry suppliers, fleet platforms and established systems where integrations are available.
VAPTA supports commercial vehicle operators and workshops with digital processes designed around recognised industry compliance standards and training.
Thousands of drivers, technicians and vehicles are serviced, inspected and have defect reports captured on the VAPTA platform.
We’re the only truly cloud-based system in the industry. VAPTA is hosted on enterprise-grade cloud infrastructure with 99.9% uptime on a serverless architecture — no slow-downs, no performance issues, no clearing cache and no memory problems.
Founded in 2020, VAPTA is a modern, DVSA approved platform built and supported by people who know fleets and workshops from the inside — with the hands-on support to match.
We don’t design software from an office and hope it works on the workshop floor. Every module is shaped by real inspections, real defects, real stock rooms and real night shifts.
VAPTA is one of the fastest-growing products on the market: innovative, up to date and fresh. Built on modern technology from day one, it keeps evolving with the needs of the industry.
Thousands of drivers, technicians and vehicles are serviced, inspected and have defect reports captured on VAPTA — hosted on enterprise-grade cloud infrastructure with 99.9% uptime on a serverless architecture.
Unlike some, we regularly meet with the DVSA and industry authorities to help shape and improve our system. Designed and built by people like yourself, our system architecture works — and has DVSA backing.
From your first in-person demo you’ll be cared for every step of the way — installation, on-site training and on-site engineers at every stage of implementation. We follow up with calls and site visits to make sure you get the maximum from your business.
Office-hours support and a ticketing system as standard, plus 24/7 support for larger organisations running night shifts. Peace of mind that your system is supported, so you always get the best value.
Our whole team is industry trained and expert in their field, including DVSA accredited experts. We also offer consultancy with training providers, IRTEC guidance and training, and real-world support for your operation — fleet, workshop, stock or compliance.
In-person demos, installation and hands-on training at your workshop — with our engineers on site at every stage of implementation, and follow-up visits after go-live.
Our founder and managing director, Zak Perry, started out as an HGV mechanic — carrying out PMI inspections and working in his father’s haulage company — before moving into IT and working for the likes of Fujitsu and Toshiba.
“I was amazed at how simple, user-friendly software could change not only people’s lives, but business operations. So I came back to help commercial workshops and fleets with software that supports their day-to-day work — from fleet management and KPIs right through to the workshop and barcoded stock control.”Zak Perry, Managing Director
All of our software is developed in-house by a team who understand how fleet management and road haulage really work.
Meet the team →
When a customer’s night-shift team needed training, we went to them — on site, out of hours, in the workshop where they work. Our commitment doesn’t stop at installation.
Exhibiting every year at Stoneleigh — meeting existing customers, new faces and partners, and talking all things fleet and workshop management.
Our “Complete package” buying guide feature covers how VAPTA brings fleet, workshop, compliance and barcoded stock control together in one platform.
Our Parts and Procurement system is implemented with our partners nationwide — from single workshop stores to national fleets with workshops across the country.
From owner-operators to national and international fleets, our software and hardware are implemented by some of the leading names in road haulage.
Alongside commercial factors such as HGV Direct Parts, we bring barcoded stock control and procurement to fleets and workshops across the UK.
Barcoded locations, live stock levels and parts booked straight to the job card, installed in parts stores and workshops across the UK.
Motorsport is the toughest test there is for vehicles, parts and the people who look after them. That’s why VAPTA is proud to sponsor and partner with teams in truck racing and international motorsport.
You’ll find the VAPTA logo on race trucks across the British Truck Racing Championship grid — from the paddock to the podium. We’re proud to back the teams, drivers and mechanics who keep these incredible machines racing.
Race weekends mean overnight engine changes, tight turnarounds and parts that have to be in the right place at the right time. It’s the same pressure our fleet and workshop customers face every day — just at 100mph.
United Autosports is a global endurance racing team competing in the FIA World Endurance Championship, IMSA, the European Le Mans Series and the Le Mans 24 Hours — with class victories at Le Mans and the Rolex 24 at Daytona.
At the very top of motorsport, where every vehicle, transporter and part matters, United Autosports uses the VAPTA system. If it works for one of the world’s leading endurance racing teams, it will work for your fleet or workshop.
Interested in a motorsport or sponsorship partnership? We’d love to hear from teams, series and suppliers.
Talk to us →Five-star feedback from fleet operators, workshops and maintenance providers running VAPTA every day.
The stores, parts and procurement modules impressed us right away, and after trying the additional features it became clear that Vapta offered everything we needed and more. Whilst complying with DVSA, we are able to customise our own bespoke driver daily defect sheets to suit the needs of our business — for example specialist equipment needed to do a job, or even a height stick if heights vary. It has streamlined the entire operation and become a vital part of how we run the business.
“From a compliance point of view, Vapta has been a major improvement. Having our own workshops, this is a must-have system. You get a seamless audit trail from when the driver puts in a defect, date and time stamped, through to when the defect is rectified and signed off in our workshop. With the workshop also using Vapta’s stores and parts system, we now have better traceability and stock control across the board, and up-to-date costs on all our assets at the click of a button. Drivers adapted to it immediately, and their reports are now quicker and more accurate.”
“The system is simple, fast and easy for the drivers to use when completing their defect reports. The parts and procurement side is excellent — it’s organised, efficient and gives us full control of our stores. We invested heavily in a new stores setup, and Vapta has been the perfect system to manage it. Our technicians comment on how much more user friendly this system is compared to the old one.”
“VAPTA has seamlessly streamlined our service sheet and parts stock control procedures, eliminating the inefficiencies of an old paper-based system. Our team can now manage service sheets and parts stock levels in real time and access live jobs and parts information from anywhere. We highly recommend VAPTA to any transport company, owner drivers and maintenance providers seeking to elevate their operations to the next level.”
“We started using VAPTA Systems in June 2021, getting rid of the never-ending paper trail to go fully digital. The system was tailor made to meet our requirements, and the staff at VAPTA have helped every step of the way. The app is easy to use for drivers and all the workshop staff — with tailor-made PMI, defect and walkround check sheets, plus inspection sheets for all our mobile plant.”
“We have found VAPTA to be a very professional and helpful company with user friendly software. Having never used software to carry out maintenance inspections before, we did have some concerns, but these were very quickly addressed by the VAPTA team, who made the crossover from paper records to the software very easy and seamless.”
“We spent 12 months trying two other systems and still couldn’t get something as basic as an invoice out of them. We came across VAPTA online via the DVSA approved list, and honestly didn’t know what to expect. Zak himself came to our sites in the Highlands of Scotland and Aberdeen, and the VAPTA team installed a complex, front-to-back system in just two days — from workshop jobs right through to invoicing, plus a customer portal for our own customers. They even took over control of our on-site ATF lane. The difference has been night and day. Everything is finally in one place, it works the way our business works, and the support has been outstanding from day one.”
“After several trials we went with VAPTA. The main reason was face-to-face training — a big win over Teams meetings when you’re rolling a system out to managers, supervisors, technicians and parts advisors. VAPTA has made a massive difference.”
“We wanted a one-stop solution that was simple to use for multiple users, and we needed a system that enforced our no-compromise approach to compliance. Operating a safe, well-maintained fleet while synchronising service schedules maximises our vehicle uptime through preventative maintenance. This is improved further with parts stock management, so we have parts on hand when we need them — they’re simply allocated to the vehicles and replenished, while in the background the system tracks spend per vehicle. We can run reports on vehicle spend, source parts while comparing prices from suppliers and understand our labour efficiencies. As we evolve and tailor the system to suit our needs, the VAPTA team continue to guide and tweak it with us.”
Book a consultation and we’ll map VAPTA around your fleet, workshop, compliance and parts processes.
Now recruiting: Business Development Manager · Customer Installation Engineer
