Fleet & Workshop Management, Simplified.
One Platform For Your Management. Effortless Compliance, Maximum Efficiency.
Free Consultation & Bespoke 30 Day Trail, No Off The Shelf Solutions. Bespoke Industry Software. DVSA Authorised IT Supplier
Multi OS Compatible
Windows, Andriod, Apple. Cross-Browser Compatible Software That Works
Simple User Experience
Simple For Users To Operate. Built & Designed By Users Just Like Yourself
Powerful Settings
Our Bespoke Software Is Not Off The Shelf & Can Be Tailored To Your Business Demands.
Operator Analysis
Produce Detailed Analysis Reports For Operators To Identify Patterns Of Failure Or User Behaviour.
What is VAPTA?
Vehicle, Asset, Plant, Transport Application
Drivers Daily Defect
Driver Daily Defect Walk Around Checks made easy. Our fully integrated, customisable vehicle walkaround pre-use check app is accredited by DVSA — designed to streamline your driver pre-use reports. Record defects against vehicles and personnel electronically with the ability to submit multiple photos if required.
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Fleet Management
Whether managing a small or large operation, our Fleet Management Software is DVSA accredited and modular — giving you full control over your compliance, maintenance, and scheduling. See Your Fleet Live In Real Time. Less Than 1 Second Accuracy.
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Digital PMI Inspections
Empowering Digitisation with instant PMI reporting, photo uploads, and digital signatures. Keeping inspections efficient and paperless. Fully Approved by DVSA . Perform Periodic Management Inspections for HGV, LGV, Trailer, PCV, LOLER and PUWER.
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Mobile Repairers & Workshop Management
Complete Workshop Management from job scheduling and parts control to invoicing and accounting — with direct integrations to Sage, Xero, QuickBooks, and more.
One Solution For Fleet Management
Benefit from tramper-proof records and documentation, providing a robust and secure digital compliance solution for your business. In compliance with DVSA and FORS.
Complete Control Over Your Fleet Costs And Compliance
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Driver Pre Use, PMI, Safety and HSE Inspections.
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Vehicle Telematics, Driver Reporting, Workshop, Part & Procuremnt, VOR Control. One Platform For Your Fleet Management.
Simple. Optimised. Automated.
From Daily Driver Pre Use Checks, Audited PMI Inspections, Stock And Parts Analysis. Mine Data To See Your Full Fleet Costs.
Weekly Email Reports
Detailed Management Information On Fleet Use, Behaviour, Availability, Driver Scoring. Right Down To Common Parts Used And Why.
Secure Data Storage For Compliance
Cloud Storage Means Your Fleet's Data Is Secure And Up To Date With No Missed Inspections. No More Paper Trails
Digitisation For Operators & Workshops
Access Your Fleet Information In Real Time.
Intuitive Dashboard
Realtime Data, Live and historic data at your fingertips with automated reports.
Workshop / Fleet Analysis
Monitor Workshop Performance from your bespoke KPI Dashboard. Traceability of parts and order process.
Secure Cloud Based System
Ensure Full DVSA Compliance With Our Secure Storage.
Procurement Management With Barcoding
The new way to manage your stock and place orders quickly and conveniently, keeping workshop downtime to a minimum.
Traceability of parts and order process.
Integrates with other providers of fleet management systems, allowing you to track parts to vehicles.
Fully Integrated & Working With Our Partners
Traceability Of Parts And Parts Order Audits
Revolutionise your fleet and workshop management with VAPTA Procurement by allowing you to gain complete control over your parts inflows and outflows.
Vapta's Barcode Stock Solution
Send your procurement and stock orders to your suppliers instantly. Send accurate information including part numbers, OE and images for more accurate orders.
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The app allows users to quickly identify and categorise parts that need reordering through automatic or manual orders
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Browse categories and refine selections. Search by part number or OE Reference.
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Ability to access orders from any mobile device, meaning the app is portable for the user.
10k
10K Plus Vehicles Using Vapta's Solutions
99%
Our Cloud System Will Never Slow Down Or Crash
20k
Over 20K Drivers Using Vapta's Driver Check App
Inspect Vehicles Digitally Instead Of Relying On Paper Sheets
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Drivers Pre Use, Inspection and Fully Customisable Sheets. Remove all need for paper sheets and convert to fully digital inspection sheets.
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Automated Inspection Schedules and Reminders.
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Benefit from tramper-proof records and documentation, providing a robust and secure digital compliance solution for your business.
Driver Defect Reports
Drivers check defects using DVSA compliant vehicle inspection sheets, allowing you to revolutionise fleet defects by using our simple to use app.
Custom Inspection Sheets
Pre-built templates or create a custom inspection template to meet your needs. Each inspection is logged against your vehicles helping you evidence compliance
PMI Inspections
Perform preventative maintenance inspections for HGV, PSV and Trailer & Any other assets. Including LOLER, PUWER, weight tests etc.
Monitor Fleet Performance
The integrated system allows you to track vehicles and any of their issues. Or highlight problematic vehicles or drivers in your fleet so you can act accordingly.
Streamline your fleet maintenance, PMI schedules and reduce vehicle downtime.
Intelligent inspection and PMI management accredited by the dvsa for earned recognition, all your maintenance and scheduling documentation – exactly where you need it.
Our feature rich software can be tailored to your businesses needs. No off the shelf solutions. Complete bespoke industry applications. In Partnership with DVSA and FORS to ensure your fleet is compliant and streamlined.
Modular Based System To Suit Your Needs
Driver, Vehicle, Fleet, Workshop Compliance and Management
DVSA, FORS & PRO-TECH Accredited Fleet Software
Recommended Software
See what other users say about Vapta Systems
The VAPTA system is an easy-to-use, one-stop shop for all fleet management needs. The software is tailored to our requirements and works perfectly on both mobile and PC. Highly recommended!
G H Fleet Services
Vapta made the transition from paper to digital seamless. The software is intuitive, and their support has been excellent. Highly recommended for maintenance management.
Rodgers Coaches Ltd
Since going digital with Vapta in 2021, our team has stored over 10,000 documents securely. Custom PMI and defect sheets keep us DVSA compliant and make daily management effortless.
Peak Waste Recycling
VAPTA has transformed our service sheet and stock control process. It’s streamlined, efficient, and intuitive — a must-have tool for any transport or maintenance operation.
CSC Fleet Services
Trusted By Fleets, Haulage Companies and Workshops Throughout the UK
Questions & Answers
1. How do i install the Driver Pre Use Defect App?
Our apps are compatible with any device and any browser. Our onboarding team will provide you with the nessercary QR Codes to down and install the application. If you opt for a engineer onsite, this will be done during your training session.
2. What's training is available?
Training is always available free of charge at our head office in Derbyshire. During your onboarding, training will be conducted. Follow up training can be arranged at anytime.
3. How do I choose a plan?
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Fleet users are priced per vehicle and asset, very simply priced the same as the paper equivalent, however with all the benefits of a cloud based digital fleet management solution.
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Workshop and mobile Repairer uses are fixed pricing per user, which unlike some providers. This does not change, helping you budget a fixed cost to the platform.
4. I have an issue with my account
Our standard help desk times are 9 - 5pm. if you are on our enhanced support, this is available 24/7. And unlike most support, you will skip any waiting, 1st line support and go direct to a key person.
5. Can you integrate with other internal systems?
Unlike other providers, Vapta runs solely off a fully cloud based API driven gateway connecting all our modules, this allows us to integrate with any other software with ease. The challenge comes if the other provider doesnt have any form of capability.
6. How does Vapta handle my data and privacy?
Vapta is a cloud based solution, built in a serverless architecture. This is so we can focus on core product instead of worrying about managing and operating servers or runtimes.
Our applications combine layers of security and data backups, meaning your data is always safe, always secure, always protected. even against accidental deletion.
Have any questions? Get in Touch