Fleet maintenance software

Fleet Maintenance Software & Vehicle Maintenance Planning

Plan preventative maintenance, services, PMI inspections, MOT and tachograph due dates while keeping every defect, repair and service record attached to the vehicle history.

VAPTA fleet maintenance software
Preventative maintenance

Keep maintenance due dates visible and work moving before vehicles become overdue.

PMI scheduling

Create recurring preventative maintenance inspection schedules, including common 6-weekly cycles where required.

Service & MOT planning

Track service, MOT and other vehicle-specific due dates with alerts and reminders.

Maintenance history

Keep completed services, inspections, repairs, defects, notes and supporting documents against the vehicle.

Defect-to-repair workflow

Move faults from driver checks or inspections into workshop rectification and final close-out.

Workshop calendar

Use a digital planner to view vehicles, defect reports, job status and planned work.

Vehicle downtime visibility

Use VOR and job status information to see what is off road and why.

Fleet maintenance records

Build a lifetime digital maintenance record.

Instead of relying on paper files, VAPTA links inspections, driver defects, workshop jobs, parts and service records back to the vehicle. This makes history searchable and gives operators a clearer trail from issue to repair.

Automated schedules & reminders
Keep recurring inspections, services and expiry dates visible.
Digital documentation
Store inspection sheets, photos, notes and signatures electronically.
Problem vehicle analysis
Identify repeat defects and recurring maintenance patterns.
Parts usage
Connect components and parts spend to jobs and vehicles for more accurate cost analysis.
Preventative maintenance inspection records
Tailored demo

See VAPTA around your workflow.

Tell us how you work today and we’ll show you the modules, process and configuration that fit your operation.

Book your demo →
Accreditations & industry recognitionDVSA Earned RecognitionFORS Fleet Operator Recognition SchemePro-Tech MOT and Automotive Academy