Control parts inflows and outflows across workshops, stores, sites and vans. VAPTA combines barcode stock, purchasing, supplier pricing, OE matching, transfers, kits, surcharges, audit trails and vehicle/job traceability.
Built for speed and accuracy across commercial vehicle workshops, parts operations, mobile repair vans and multi-site groups.
Live stock balances by site, location and bin with min/max levels and replenishment rules.
Generate purchase orders, receive GRNs, handle backorders, returns and supplier credits.
Request, approve, dispatch and receive stock transfers with a complete audit trail.
Build kits and assemblies and manage alternative or superseded parts.
Apply surcharge rules, supplier pricing, trade matrices and margin protection.
Search by OE, manufacturer or supplier part number and return mapped matches.
Manage primary, secondary and tertiary supplier options, lead times, MOQs and price breaks.
Manage categories, specifications, fitment notes, images and product references.
Scan stock for picks, issues, counts, receiving and reordering.
Allocate stock to vans, track issues and returns, and replenish from stores.
Review valuations, ageing, slow movers, movement history and shrinkage.
Reserve stock to job cards and workshop orders so demand is visible before issue.
VAPTA started life as a barcoded stock system for parts factors. These are working stores running on it today: labelled bins, scan points at the racking and live stock on screen.
“Super simple to use — scan, click and it’s done! The system does everything for you. In the stock dashboard you can turn on auto-ordering with your designated supplier and it does everything. You just need to put the goods on the shelf and pick the goods!”
Track every movement from supplier receipt to site transfer, van issue or workshop job. Reserve parts against jobs and connect usage back to the vehicle for more accurate maintenance costing.
Bin A1-03Every shelf and bin labelled and barcoded.
Scan the part — no typing, no paperwork.
Costed to the job and the vehicle instantly.
Orders, deliveries, prices and returns.
Stock · Main storesScan or search part number…Example data| Part no. | Description | Bin | In stock | Min / max | Status |
|---|---|---|---|---|---|
| BP-2241 | Brake pads — axle set | A1-03 | 4 | 2 / 12 | Auto-ordered |
| OF-1180 | Oil filter | A2-11 | 18 | 6 / 24 | In stock |
| AF-0907 | Air filter element | B1-02 | 7 | 4 / 10 | In stock |
| AB-3305 | Air bag — rear suspension | C3-01 | 2 | 2 / 6 | 2 reserved · Job 2481 |
| ML-0412 | Marker lamp LED | D1-14 | 3 | 5 / 20 | Auto-ordered |
| WB-0650 | Wiper blade 650 mm | D2-05 | 16 | 6 / 20 | In stock |
| FF-2210 | Fuel filter | A2-12 | 9 | 4 / 12 | In stock |
| AD-2000 | AdBlue 20 L | E1-01 | 11 | 6 / 20 | In stock |
| HB-0007 | Headlamp bulb H7 24V | D1-02 | 24 | 10 / 40 | In stock |
Below minimum? VAPTA raises the order with your designated supplier automatically.
See multi-site inventory, barcoding, procurement, supplier controls and job/vehicle traceability in a tailored demo.
