Replace paper defect books with a walkaround check app your drivers will actually use. Guided daily checks on the phone, photos of every defect, nil defect reports in seconds, and every defect sent straight to your workshop as a job. Built by people who have worked on the tools.
Most walkaround apps stop when the driver presses submit. VAPTA carries the defect all the way through to the workshop and back, so you can prove it was found, assessed and repaired.
Scan a QR code on the cab or pick the registration. The app loads the right checklist for that vehicle type, whether it is a tractor unit, rigid, trailer, coach or van.
The driver works through each check point in order, with optional QR checkpoints around the vehicle to show they physically walked round it. Time and location are recorded automatically.
Mark any item as a defect, add notes and as many photos as needed. If everything is fine, the driver submits a nil defect report and signs off in seconds.
The transport office sees the defect immediately, with photos, so they can decide whether the vehicle is safe to run or must be taken off the road.
Raise the defect into a VAPTA workshop job with one click. Technicians see the driver's notes and photos, book parts against it and record the repair.
The repair is closed against the original defect, giving you a full audit trail from the driver's report to the fix, ready for a DVSA visit or Earned Recognition reporting.
Paper defect sheets get lost, filled in after the fact or left in the cab. A digital walkaround check gives you time-stamped, location-stamped evidence for every vehicle, every day.
DVSA expects drivers of goods vehicles and buses to carry out a walkaround check before driving, covering items such as lights, tyres, wheel fixings, brakes, mirrors, coupling and load security. VAPTA builds those check items into vehicle-specific checklists.
Operators must have a system for drivers to report defects in writing and for those defects to be assessed and repaired. VAPTA records the report, the decision on whether the vehicle can run, and the repair.
Recording that a check found nothing wrong proves the check took place. The app makes a nil report a single tap at the end of the check.
DVSA guidance asks operators to keep defect reports and repair records for at least 15 months. VAPTA keeps them securely in the cloud, searchable by vehicle, driver or date.
Always follow the current DVSA Guide to Maintaining Roadworthiness for your operation. VAPTA's team includes DVSA-accredited experts who can help you set up your checks.
The walkaround check app is part of the full VAPTA driver app, which also covers driver messaging, fuel and AdBlue receipts, incidents, wheel re-torque checks, timesheets, holidays and driver compliance. On the office side it connects to digital PMI inspections, workshop management and Earned Recognition KPIs.
HGV tractor units and rigids, trailers, buses and coaches, vans and plant. Each vehicle type gets its own checklist, and you can add extra checks for tail-lifts, tankers, cranes or anything specific to your fleet.
Yes. Drivers can complete the full walkaround check offline. The check, photos and defects sync automatically when the phone gets signal again.
VAPTA is a DVSA approved and audited system and works with DVSA Earned Recognition. Your walkaround check records can feed straight into Earned Recognition KPI reporting.
The transport office is alerted straight away with the driver's notes and photos. You decide if the vehicle can run, then raise the defect as a workshop job, either in your own VAPTA workshop or with your maintenance provider.
Yes. The app runs on Android and iPhone, so you can use company devices or drivers' own phones.
Fleets can be up and running within days. Send us your vehicle list and drivers and our team sets up the checklists with you.
See how the VAPTA walkaround check app takes a defect from the driver's phone to a signed-off workshop repair.
