for workshops, mobile repair vans & parts operations
Advanced Stock Control
Run end-to-end inventory across sites and vans. Control stock, pricing, suppliers, and traceability with kits, surcharges, OE matching, and full audit trails.
Multi-site stock with inter-site transfer controls
Kits building, alternates & supersessions
Surcharge rules and automatic price handling
OE reference search & cross-matching
3-level supplier tiers & cost breaks
Image & catalogue manager
Mobile van stock control & replenishment
Integrated with Sage, Xero & QuickBooks and many workshop systems.
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Key features at a glance
Stock Control
Stock dashboard & live balances
Locations & bins with min/max
Multi-site visibility
Cycle counts & full stock takes
Purchasing & Receiving
Generate purchase orders
Goods Receiving (GRN) & backorders
Returns & supplier credits
3-level supplier tiers & price breaks
Catalogue & OE
Catalogue manager & images
OE reference & cross-match
Alternates & supersessions
Label & barcode printing
Pricing & Kits
Surcharge rules & automatic handling
Price books & margin protection
Kits building
CSV import / export
Sites & Transfers
Inter-site stock transfers
Request, approve, dispatch, receive
Audit trail for every movement
Replenishment proposals per site
Mobility & Reporting
Mobile van stock control
Barcode/QR scanning for all tasks
Valuations, ageing & slow movers
Reports & exports on demand
Built for speed and accuracy
Guide teams through scanning and booking with clear prompts. Reserve against jobs, control alternates, and maintain a DVSA-ready audit trail.
Reserve stock to job cards and workshop orders
Batch/serial capture where required
Automatic replenishment proposals per site/van
Everything you need for professional stock control
From receiving to reconciliation, Vapta gives you full visibility of costs, locations, movements, and profitability.
Multi-site & locations/bins
Per-site visibility with bin tracking, min/max levels, and replenishment rules.
Inter-site transfers
Request, approve, dispatch, and receive transfers with full audit trails.
Kit building & alternates
Build kits and assemblies, manage alternates/supersessions, and explode kits at pick or invoice.
Surcharges & price books
Set surcharge rules by item/group; manage trade pricing, matrices, and margin protection.
OE references & cross-match
Search by OE, manufacturer, or supplier part number and return mapped matches.
3-level supplier tiers
Primary, secondary, and tertiary suppliers with lead times, MOQs, and price breaks.
Catalogue & images
Manage categories, specifications, fitment notes, and image galleries.
Mobile Repair van stock
Allocate stock to vans, track issues/returns, and auto-replenish from site or stores.
Stock valuations & audit
FIFO or average costing, ageing, slow-movers, and audit-ready movement history.
Integrations to any system
Connect with accounting, telematics, and fleet systems via API or CSV import/export.
Workshop management essentials
Tools to keep your workshop on time, compliant, and profitable.
Job cards with labour, parts, notes, photos & digital signatures
Technician scheduling, clocking & utilisation tracking
Service history & DVSA-ready audit trails
PMIs & defect workflow from report to repair
Quotes → approvals → invoices with parts & labour
Stock operations
Visibility, control and accuracy across every location.
Min/max & reorder point planning per site and bin
Supplier price files, breaks & lead times
GRN with cost variance handling and backorders
Returns, warranties, RMAs & credit control
Ageing/slow-mover analysis & shrinkage reporting
Purchasing & sales flows
Streamlined from demand to delivery and billing.
Auto-build POs from demand, kits & reservations
Special order & backorder handling
Customer price matrices & margin protection
Pick/pack/ship with barcode scanning
Sage, Xero & QuickBooks exports
Compliance & reporting
Confidence for audits and decisions.
Movement history, user actions & approval trails
Valuation (FIFO/average), stocktake variance & KPIs
DVSA-ready records and document storage
Export to CSV/PDF and scheduled email reports
APIs for live data into BI tools
Integrated with Parts Factors Nationwide
We connect with trusted partners across the UK to streamline purchasing, pricing and availability.
Barcoded stock control that works
Manage stock with speed and accuracy. Scan, pick in seconds to keep your workshop moving and downtime to a minimum.
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Scan to issue = stock decreases automatically — scanning a part to a job, vehicle, or van instantly deducts from the correct site/bin.
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Real-time balances & location control — updates hit live stock for site, bin, and mobile van locations with audit (who/when/where).
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Quantity prompts — quick +/− entry, supports packs vs each; prevents accidental over-issuing & negative stock (optional).
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Returns & swaps add stock back — scan a return to increase stock in the selected bin and close the loop on issues/credits.
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Auto-replenish triggers — min/max and demand from jobs raise suggestions or build POs when levels drop.
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Batch/serial capture (where required) — enforce lot/expiry/serial at scan for traceability to vehicles and invoices.
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Inter-site & van moves by scan — dispatch, in-transit, and receive steps keep transfers controlled and visible.
Ready to tighten your parts stock control and audit ?
Get a personalised walkthrough of Vapta’s Advanced Stock Control with your data and workflows.
Book Your Demo