Barcoded stock control that works

Imprest Stock Scanner

Manage imprest stock with speed and accuracy. Scan, pick, and reorder parts in seconds to keep your workshop moving and downtime to a minimum.

  • Cut downtime with fast, accurate stock control

  • Barcode & QR scanning for instant ordering

  • Full stock management with procurement analytics

  • End-to-end traceability and audit-ready reporting

  • Integrates with fleet systems to track parts to vehicles


Fully integrated with Sage, Xero & QuickBooks


Learn More
Technician scanning a part barcode in the workshop

Easily manage your parts

Revolutionise your workshop or fleet with Vapta Procurement and gain complete control over your parts inflows and outflows.

Barcode & QR scanning

Scan parts for quick picks, issues, and reorders.

Traceability & order audits

See who ordered what, when, and why — with a complete audit trail.

Live catalogue with OE reference

Browse categories, refine results, and search by part number or OE reference.

Fleet system integrations

Track parts to vehicles and jobs across your workshop.

Reduce downtime

Flag low stock and create automatic or manual reorders in a click.

Inventory management

Control stores, credits, warranties, and procurement from one place.

Fully integrated & working with our partners
For workshops of any size — including mobile repairers

Streamline your workshop

Take control of stock and boost productivity with intuitive automation that saves time and money.

Advanced stock management

Simple for users and operators. A guided flow walks your team through scanning. Select items by part number, browse by category, or scan a barcode directly.

Tablet showing Vapta parts scanning interface

VAPTA

Vehicle & Parts Tracking App

Parts catalogue and stock view on Vapta
Bespoke barcoding solutions

Rolling out barcoding? We can tailor the setup to your processes for a smooth, effective launch. We integrate with our own platform and with leading fleet management systems.

  • Preventative Maintenance Inspections (PMIs)

  • Workshop calendar & scheduling

  • Barcoding across stores and vans

  • Full service, maintenance & repair records

  • Custom integrations

  • Quotes, billing & invoicing

  • Job cards

  • Events & tasks

All-in-one VAPTA Inspector

What operators love about VAPTA Inspector

Digitise safety inspections and PMIs with a DVSA-ready audit trail from defect to repair.

  • Paperless PMIs & safety inspections — replace paper job cards with fully digital sheets and timestamps.

  • Photo & note capture — attach images and technician notes against each item for instant clarity and faster triage.

  • DVSA-ready audit trail — end-to-end traceability from check to repair with tamper-resistant records.

  • Customisable checklists — HGV, LGV, Trailer, PCV, Plant, LOLER/PUWER; build lists per asset type or customer.

  • Instant submission & portal visibility — completed inspections are available immediately for operators and workshops to action.

  • Automated schedules & reminders — 6-weekly PMIs, recurring tasks, and expiry alerts to keep you ahead of compliance.

  • Vehicle data integrations — pull accurate records (e.g., MOT/road-worthiness) to reduce admin and mistakes.


See it in action
VAPTA Inspector tablet safety inspection VAPTA Inspector photo evidence and defect capture